Accommodation and Properties Management
Choose this statement where the position undertakes the following types of functions:
- Accommodation leases
- Acquisition
- Disposal
- Refurbishment
- Security
Administrative Services
Many positions perform some clerical functions as part of their role. Only use this code where these tasks are the main function of a position. If the functions are undertaken as senior executive support, choose the ‘Senior Executive Liaison and Support’ category:
- Document reproduction/printing
- Hospitality/catering
- Mail/courier services
- Procurement
- Purchasing
- Stores
- Switchboard
- Telephone services.
Audit
Choose this statement for all audit or program review functions. It does not matter whether the audit is internal or external, financial or management.
Building and Grounds Maintenance
Choose this statement where the position is involved in any activity relating to building and grounds maintenance. It does not matter what the nature of the buildings or grounds are. The types of functions would include:
- Gardening
- Building repairs
- Cleaning
- Tradespeople working on maintenance activities (eg plumbers, electricians, etc)
Building/Construction
Choose this statement where the position undertakes functions relating to the building and construction of any structure. This would include buildings, roads, bridges, dams, etc:
- Building
- Construction
- Construction contract management
- Refurbishment.
Change Management (staffing)
Choose this statement where the position undertakes any change management activities that relate to staff only. If the change management does not relate to staff, you may either select the appropriate area (eg corporate and statutory accountability) or, where appropriate, no function. The types of activities that would be included here are:
- Change management (staffing)
- Organisational development
- Workforce planning.
Clerical Services
Many positions perform some clerical functions as part of their role. Only use this code where these tasks are the main function of a position. If the functions are undertaken as senior executive support, choose the ‘Senior Executive Liaison and Support’ category:
- Correspondence management
- Document formatting
- Keyboard services
- Organising meetings
- Reception
- Travel arrangements
- Typing.
Corporate and statutory accountability
Choose this statement where the position undertakes functions that are high level strategic corporate governance, for example:
- Corporate governance (systems/strategies)
- Statutory and corporate accountability.
Corruption Prevention (relating to staff only)
Choose this statement where the position performs functions that relate to corruption prevention concerning staff. Do not select this category if the corruption prevention relates to customers, suppliers, etc.
Data Entry
Choose this statement where the position undertakes any function relating to data entry. It does not matter what the nature of the data is:
- Data entry
- Keyboard services.
Employment Screening
Choose this statement where the position carries out employment screening:
- For staff
- For other agencies.
Finance
Choose this statement where the position undertakes the following types of functions:
- Accounts payable and receivable
- External financial reporting
- Finance systems administration
- Financial accounting and reporting
- Management accounting
- Payroll
- Reporting to Treasury
- System accounting.
Fleet Management
Choose this statement where the position performs any functions relating to fleet management. It does not matter whether the fleet is for the agency itself or for other agencies. It does not matter whether the fleet is departmental cars or a fleet providing services to the public (eg buses, trains, ferries). You would include here tradespeople involved in maintenance (eg mechanics, auto electricians, etc).
- Acquisition
- Disposal
- Driving
- Fleet operations
- Leasing
- Maintenance.
Government Information Public Access (GIPA)
Choose this statement where the position undertakes any functions relating to Freedom of Information.
Human Resources
Choose this statement where the position involves the following types of functions:
- Employee relations
- Establishments
- HR systems administration
- Industrial relations
- Job and process reengineering
- Occupational health and safety
- Payroll
- Personnel
- Recruitment
- Social justice
- Staff development and performance management
- Workforce planning & organisation development.
ICT Asset Management
Choose this statement where the position undertakes the following types of functions relating to IT asset management:
- Acquisition
- Disposal
- Leasing
- Maintenance.
Information Technology and Communications (ICT)
Choose this statement where the position undertakes any functions relating to information technology or communications.
- Business systems and consultancy
- Communications
- Corporate systems support
- Database administration
- Desktop support
- Help desk
- IT client support services
- IT contract & relationship management
- IT training
- Networks
- PABX hardware and software
- Systems development.
Legal Services
Choose this statement where the position provides any legal services or undertakes functions relating to legislation. It does not matter who the customer of the position is.
- Legal advice
- Legislation
- Review of legal documentation eg contracts.
Library
Choose this statement where the position performs any functions providing library services. It does not matter who the users of the library are.
- Collection management
- Information access and reference services
- Professional advice for information management
- Training on retrieval techniques.
Marketing/Public Relations/Corporate Communications/Media Liaison
Choose this statement where the position undertakes the following types of functions:
- Internal corporate communications
- External corporate communications
- Marketing
- Media liaison
- Public relations.
Ministerial Liaison and Support
Choose this statement where the position performs functions to support Ministers. This can include secretarial support, Ministerial correspondence, liaison or project-related activities.
- Ministerial correspondence
- Ministerial liaison
- Ministerial support.
Occupational Health and Safety
Choose this statement where the position undertakes the following types of functions:
- Occupational health and safety management
- Rehabilitation
- Workers compensation claim management
Planning (Corporate or Strategic ONLY)
Be careful to choose this statement only where the position undertakes planning functions that relate to agency level corporate or strategic planning. Do not include team or branch planning.
- Agency level business planning
- Corporate and business planning.
Procurement
Choose this statement where the position has any procurement functions. It does not matter what the nature of the goods procured are. If the goods procured are assets of the organisation, choose the appropriate asset code (eg accommodation or properties management, fleet management, IT asset management, etc).
- Procurement for external projects
- Procurement of core assets
- Procurement of non-core assets.
Quality/Standards/Benchmarks
Choose this statement where the position undertakes the following types of functions:
- Benchmarks
- Quality assurance
- Standards.
Receptionist
Choose this statement where the position provides receptionist services. Do not include ‘front-desk’ customer service positions unless they also provide a significant proportion of receptionist duties.
Records Administration and Management
Choose this statement where the position involves the following types of functions:
- Records administration
- Records management development
- Records systems administration.
Reporting (annual, corporate, to central agencies, performance monitoring ONLY)
Make sure you choose this statement only where the position undertakes reporting at a central level. Do not include functions where the reporting is internal (eg a branch manager reporting internally on the activities of the branch).
- Central reporting
- Corporate annual reporting
- Performance monitoring and reporting.
Rostering & Staff Scheduling
Choose this statement where the position involves any form of rostering or staff scheduling. It does not matter about the nature of the positions which are being rostered. Include:
- Forecasting work volumes & generating staff requirements
- Leave planning
- Rostering
- Staff schedules.
Security
Choose this statement where the position undertakes any security related functions. It does not matter what type of security is provided. Include:
- Staff security
- Building security
- Collection security.
Senior Executive Liaison and Support
Be careful to choose this statement only where the functions are directly provided for the most Senior Executives of the agency. Senior Executives encompass the highest structural levels of the organisation, but this does not mean all positions occupied by individuals graded as SES or equivalent.
- Diary management
- Keyboard services
- Organising meetings
- Travel arrangements.
Staff Services
Choose this statement where the position provides miscellaneous services directly to staff of the agency. This could include:
- Child care for staff
- Staff canteens
- Staff travel passes
- Tipstaves
- Uniforms for staff
- Other services for staff.
Stores
Choose this statement where the position has functions relating to stores. It does not matter what the nature of the stores are.
- Ordering stores
- Storage
- Warehousing.
Training – ICT Training
Choose this statement where the position undertakes training in IT related areas.
Training – Professional Development or Occupation-Specific
Choose this statement where the position performs training in occupation-specific or professional development areas only.
- Occupation-specific inservice training (eg Police Academy)
- Professional development.
Training – Staff Development
Choose this statement where the position undertakes functions related to general training. Do not choose this statement where the training is IT related or occupation-specific. The types of activities could include:
- Preparation of training materials
- Staff development
- Training and development (general).
Transport (eg buses, trains, etc)
Choose this statement where the position has any functions concerning the provision of transport. It does not matter what the nature of the transport is. This could involve aeroplanes, buses, cars, ferries, trains, trams, etc. The types of activities include:
- Driving
- Conductors
- Deck hands
- Railway assistants.